Shred Day is coming! The Austin chapter of ARMA (which officially stands for Association of Records Managers and Administrators) is having it’s Fall Shred Day Saturday.
Why is this so exciting? You can box up all of your old records that you no longer need, but have sensitive information contained in them, and Austin ARMA will shred those documents for you.
Stop by 8 a.m.-1:30p.m. Saturday at Shred-It’s facility in South Austin, 4129 Commercial Center Drive. If you choose the express lane option, you place your documents on a truck that is secured. Your documents get shredded within 72 hours.
Or you can choose the Mobile Shred Units, and shred your documents right then and there, but be prepared to wait around.
Documents must be:
1. Only dry paper documents
2. Packed in cardboard boxes with fitted lids or securely closed box flaps
3. The boxes cannot be any larger than 2 feet by 2 feet by 3 feet.
4. You cannot have any hard plastics, plastic bags, electronic media, batteries or three-ring binders.
Donations are accepted and half go to the local chapter and half to Operation Turkey, an organization that provides warm holiday meals to families in need.
Find more specifications and information at austinarma.com/shred-day.
What should you keep and for how long?
Birth, marriage or death certificate (forever)
Adoption/custody papers (forever)
Citizenship papers (forever)
Divorce/separation papers (forever)
Property Settlement agreements (forever)
Military papers (forever)
Passports (until suspended)
Social security card (forever)
Diplomas, transcripts (forever)
Real property deeds, title papers, abstracts, mortgage and other lien documents (duration of ownership plus 10 years)
Burial lot deed (duration of ownership)
Tax assessment notices, purchase contracts or records of capital improvements (duration of ownership)
Motor vehicle titles, purchase receipts, licenses and registration (duration of ownership)
Stocks, bonds and other securities (duration of ownership provided taxes have been claimed and paid to IRS)
Bank statements (three years, but check on banking institution’s policy for how long they retain copies of statements and checks)
Cancelled checks (three years)
Insurance policies and records of claims made and paid (forever or until superseded)
Tax records (seven years)
Medical Insurance (five years from date of service)
Warranty documents (life of the object)
Home repair bills & contracts (10 years)
Pay stubs (keep last statement, plus annual statement for seven years as part of tax records)
Credit card statements (most current three months unless documentation for tax records, then seven years)
ATM receipts (until verified on bank statement)
Utility bills (most recent three months)